Employment Opportunity: Grants Coordinator | Oceana
Would you like to view our US Site?

Grants Coordinator

Oceana (www.oceana.org) campaigns to protect and restore the world’s oceans. Our international team of marine scientists, economists, lawyers and advocates win specific and concrete policy changes to prevent the irreversible collapse of fish populations, marine mammals, plus other sea life and their ecosystems from overfishing, disrupting fishing practices and pollution, amongst others.

Oceana is seeking a full-time Grant Coordinator to join our team. The position is located in Oceana’s Madrid office.

Note: only apply if you fulfill the requirements listed below. However, knowledge of and experience in fundraising; previous experience in grants coordination and a bilingual level of English, are essential.


The Grants Coordinator must have:

  • At least 3 years of ad-hoc experience dealing with grant coordination or 5 years of campaign/program work at European Union level.
  • The ability to work both in a team and individually using their own initiatives.
  • Experience in drafting and writing proposals, and managing projects funded by the EU and other donors.
  • Experience in technical and financial reporting with attention to detail and specific knowledge of accountancy.
  • A Bachelor’s and Master’s Degree in International Institutions, Environment, Economics or alike (highly desirable).
  • An excellent command of English (bilingual level essential). A good command of a second European language (Spanish, German, Italian or French) is very desirable.
  • Must feel comfortable working under pressure within tight deadlines and able to work in coordination with several members from different countries and cultures. He/she will be results oriented, a self-starter, highly motivated, and an excellent problem solver delivering results professionally and efficiently.
  • He/she will also have a wide knowledge of European Environmental policy, ideally on marine related issues. He/she will also have strong communication skills and is comfortable using Excel and other database software.


The candidate will be reporting to the Project Manager and Project Director and will:

  • Manage donor-funded projects by producing technical and financial reports and coordinating logistics with partners based on collaborative agreements.
  • Assist the Project Manager (PM) in the drafting and issuing of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
  • Monitor and manage project plans, timesheets, budgets and expenditures.
  • Ensure timely and accurate invoicing, and monitor deliverables for projects; analyzing projects’ profits, revenues and margins.
  • Ensure donor requirements are met in a timely and cost effective manner minimizing risk exposure.
  • Issue contracts, letters of intent, purchase orders, certificates, etc.; and maintain the contract tracking log.
  • Liaise effectively with other project partners through regular communication, attending meetings, and producing accurate progress reports.

Additional information

The post will initially be available for a one year period starting on 1st January 2017

To apply for the post

Please send an application letter briefly outlining the skills and approach you would bring to the position along with your CV/resume by email only to: [email protected]

Only shortlisted applicants will be contacted.

Closing Date: 12/15/2016