Employment Opportunity: Administration Coordinator, OCEANA Mexico | Oceana
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Administration Coordinator, OCEANA Mexico

Oceana is the largest advocacy organization focused solely on ocean conservation. Founded in 2001, Oceana seeks to preserve and restore the bounty of the ocean as a source for wild-caught fish and preserve the marine ecosystem for our and future generations. With offices in 11 countries around the world, Oceana works to enable policies that protect ocean resources, which are important for the economy, jobs, families, and communities. Our campaigns seek to save the ocean, so that the ocean can feed the world.

Oceana Mexico was established in February 2018 and is headquartered in Mexico City. Oceana Mexico will work with the government, society, the fishing sector and scientists to influence changes and necessary adjustments in policies, management and marine fishing activity. Oceana has achieved dozens of concrete policy victories for coastal communities, marine life and critical ecosystems all over the world. We have dramatically improved the productivity of fisheries by applying science-based catch limits, increasing transparency in government decisions and protecting millions of square kilometers of sensitive habitats from pollution and other destructive activities. Our victories represent a new hope for the world's oceans.

General Summary

Oceana is looking for its next collaborator to support the Finance, Accounting and Administration department and the Vice Presidency for its Mexico office.

To request this position, candidates must understand and dedicate themselves to fulfilling the vision and mission of Oceana México AC, understand its objectives, and proactively support the functions and activities that guarantee its successful fulfillment. Coordinate functions and activities so that the processes and operating systems work efficiently and effectively to support the strategic objectives of the organization. Collaborate and support Oceana to comply with financial, accounting, legal and regulatory requirements in Mexico and follow the policies and procedures of the global organization. Collaborate with Management in the budget process (annual, campaign and donor) and produce financial reports and analysis for donors, advisors and external auditors. Ensures that Oceana Mexico's resources are used correctly, in accordance with the policies and procedures of the organization and in strict accordance with Mexican regulations and donor requirements.

She / he will coordinate, support and assist the Directors in everything related to the general administration of the office in Mexico, accounting, finance, information systems and technologies, human resources, contracts, purchases of supplies, closings of the month, local and corporate reporting to the HQs in USA; ensure that the information is of quality and that it is continuously fed into the Nexonia and NETSUITE system (Oracle modules); coordinate the activities of the legal area, and work jointly with external advisors on various topics, mainly accounting, legal and administrative, among others.

The Administrative Coordinator will work with the Director of Finance and Administration, the Vice President and others to ensure the successful execution of the programmatic objectives of Oceana Mexico with a focus on operational areas.

This position reports directly to the Director of Finance and Administration of Oceana México, AC.

Main Duties and Responsibilities

• Work closely with the Director of Finance and Administration in all matters related to the management and administration of the office in Mexico, the administration of personnel, financial issues, follow-up and review of accounting, payments to suppliers, systems and information technologies, administrative and legal issues (mainly contract administration)

• Support the Vice President and the other Directors in their daily administrative activities: reports, expenses, cost verification, contracts with service providers, among others

• Support and coordinate events, conferences, meetings, visits and expeditions of Oceana Mexico and the Board of Directors

• Support in the preparation of the annual budget of the organization, and in its respective budgetary control and local and corporate reports to the US

• Monitoring and administration of diverse contracts with external service providers, consultants and suppliers

• Support and coordinate the annual audit process

• Support and coordinate the activities and daily operating processes of accounting record at GL transactions, trial balance verification, accounts payable and bank reconciliations, withholdings, VAT and taxes; general updated knowledge about local LISR and LIVA

• Monthly closing, quarterly and annual financial and accounting closings

• Monitoring and control of general expenses, travel expenses and control of corporate credit cards

• Accounting and financial reporting, cash flow, expense reports and other related

• Cultivate and manage successful relationships with external advisors, suppliers and other interested and related parties.

Educational and Professional Experience:

  • University degree in administrative, accounting, financial or economic areas

• Between 4 - 5 years of experience in accounting, financial and administrative areas

• 2 years’ experience in legal issues, mainly service contract reviews

• Numerical skills, analysis and synthesis of large amounts of information

• Office package domain (advanced Excel, Word and PowerPoint), Windows and having worked with ERPs (preferably Oracle Netsuite)

• Focus on detail, analysis and planning; High level of organization

• Capacity to organize and meet strict deadlines and work under pressure, maintaining good humor, harmony, and high energy.

• Ability to adapt to a rapidly changing environment, manage multiple tasks and coordinate effectively with all levels within the organization.

• Ability to tackle problems with a sense of ownership, enthusiasm and innovation.

• Comfort with ambiguity and ability to detect opportunities in times of change.

• Ability to work proactively as a team and have a positive attitude of internal and external customer service with a sense of urgency

• Excellent command of the English language, both spoken and written; be able to hold business conversations, videoconferences, and reporting abroad in English

• Preferably have experience managing Authorized Donatarias (ACs)

Work Environment:

  • Office headquartered in Mexico City.
  • Excellent work environment and great culture based on organization, processes, planning and results


To apply for this position, send resume and cover letter both written in Spanish and English, to:  mexico@oceana.org